Unforgettable employee events - practical tips for organizers

If you are organizing a team-building event for the first time, you may feel excited, but also stressed. Employee events, and in fact their organization, is a real challenge because it requires taking care of many details. Even if you work with an event agency, you still have important decisions to make. Check out how to plan a successful corporate event! 

Choose a theme 

Think about why you want to organize a corporate event? Do you want to familiarize employees with a new service or product? Or are you going to celebrate the acquisition of big partners? Choose one theme that reflects the purpose of the event. 

Make sure that all the details fit into the atmosphere of the party. The theme should be easily identifiable, but not exaggerated. If you're planning an avant-garde, rock'n'roll party, opt for black napkins with lightning bolts or guitars. Prefer something calmer? Think about organizing a boho party. Lay light blue tablecloths on the tables, then put lots of natural greenery on them.  

Corporate theme parties

Corporate theme parties are a great way to create an unforgettable atmosphere and engage employees in unique experiences. Here are some ideas for successful corporate theme parties:

• Hollywood night. Throw a Hollywood-style party where employees can feel like movie stars. Invite them to dress up as famous actors, organize a red carpet, a photo shoot, and organize film screenings and film competitions.

• Las Vegas Casino Night. Organize an evening of entertainment in Las Vegas style. Set up gaming tables - poker, blackjack or roulette. Prepare attractive prizes and performances of magicians or acrobatic shows.

• Mexican fiesta. Invite employees to a Mexican fiesta where they can enjoy Mexican food, music and culture. Organize a taco bar, margaritas, mariachi music, dance competitions and Mexican-themed decorations.

• retro party. Take employees back in time to a party in the style of the 70s, 80s or to another era. Play music from that period, organize costume contests, karaoke, and prepare dishes and drinks characteristic of a given era.

• evening gala. Organize an elegant evening gala, where employees will come in elegant outfits. Book the right place, invite a band or DJ, prepare a sumptuous menu and award awards to outstanding employees.

• Superheroes - invite employees to the world of superheroes. You can organize a competition for the best superhero outfit, prepare quests and challenges that will require them to have superpowers, and show movies and comics related to superheroes.

• beach party. Bring your corporate party to the beach! Organize a beach-style party, prepare colorful deckchairs, inflatable pools, beach games, reggae music and a menu related to beach cuisine.

How to set a budget for employee events? 

No matter what your budget is, you can organize an unforgettable one integration meeting, provided that you plan your expenses wisely. First of all, include at least a 10% reserve for unexpected expenses. Remember that not everything can be predicted. Then collect competitive offers for the services you need. Compare all offers carefully. In this way, you will eliminate unnecessary expenses and at the same time ensure high quality. This is what the right one looks like organization of integration events.

Tools supporting project management 

If you want to organize employee events on a regular basis, look for tools that will make your task easier. Whether you want to throw an intimate or a big party, Trello (or Asana), Google Calendar, Facebook and Canva will come in handy.  

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Using the mentioned programs, you will design elegant invitations and then send them by e-mail. Plus, you can quickly send event reminders and updates, and guests will automatically add them to their calendars. Thanks to this, you can be sure that nothing will be missed by your employees. After the event, you can send them thanks, videos and photos.  

Organization of large corporate events - delegate tasks!  

Even if you cooperate with the organizer parties employees, that is event company and caterer, remember that you can still delegate responsibilities to trusted team members. Prepare a checklist of all the tasks that need to be completed before, during and after the party. Think about who can help you prepare.  

Corporate integration trips - a list of tasks

Check that you have considered the following: 

• event venue, 
• food and drinks, 
• decor, 
• attractions, 
• guest accommodation (optional), 
• possible means of transport. 

Now break the list into several smaller lists. This will make it more transparent and easier to manage. If you like modern technologies, transfer it to Asana, Trello or Excel. By choosing such a solution, you will organize efficiently company events.  

Organization of integration events - don't panic! 

It may happen that despite your best efforts, not everything will go your way. Be prepared for all eventualities to avoid unnecessary nerves. Don't rely on the weather forecast, especially if you're organizing an outdoor work event. Otherwise, the weather may play a trick on you. Don't limit yourself to just one scenario, prepare several suggestions just in case. If necessary, you can quickly change your plans, even at the last minute. 

Corporate integration events

Integracyjne imprezy firmowe mają na celu zacieśnienie więzi między pracownikami, budowanie pozytywnej atmosfery w zespole i wspieranie efektywnej komunikacji. Teraz najbardziej na czasie są oryginalne imprezy integracyjne. Oto kilka pomysłów na takie imprezy:

• Games and competitions - thematic quizzes, logical puzzles or treasure hunt game.
• Detective scenario – employees will have to solve puzzles and discover the secret. This is a great way to integrate and work together to achieve a common goal.
• Integration workshops and trainingthat will help employees gain new skills and knowledge. These can be personal development workshops, communication, stress management or efficiency training.
• Sports competitions such as football tournament, basketball, volleyball or cross-country running. This not only promotes physical activity, but also builds the spirit of competition and cooperation in the team.
• Integration tripwhere employees will have the opportunity to spend time together outside the workplace. It can be a bike trip, hiking, camping or rafting.
• Thematic meetings during which employees will be able to move into a different reality. It could be a carnival night, a costume party, Hollywood themed party, 1920s themed party. or 80s or Hawaiian fiesta.
• Development programs such as team-building workshops, leadership development programs and mentoring. Thanks to this, employees will have a chance to develop and build long-term relationships.
• Recreational activities such as paintball, city games, escape room or cooking competitions. This not only provides fun, but also fosters bonding and skill development.

Remember that during integration trips the most important thing is good atmosphere. Only then will employees be able to relax, give themselves fully to games and team building games and strengthen bonds.

How to choose a venue for a corporate event? 

Remember to match the venue to the type of event. Are you planning an outdoor party? Check the weather forecast. Also, make sure guests can easily get to your destination by private car or public transportation. You can also consider hiring a coach or arranging overnight stays after employee events.   

Find out if the chosen place will prepare food and drinks? Or maybe you need to look for an external catering company? Are you organizing a conference combined with an integration event? Find a training and recreation center and make a reservation in advance. For example, in Sosnówka near Karpacz, there is an event company Dwór Korona Karkonoszy, which has a boutique hotel with 31 rooms, conference rooms, Court Ballroom and the Center for Outdoor Events in a beautiful garden. 

How to choose catering for employee events? 

No matter what type of cuisine you choose, make sure the menu is varied. Include both meat dishes as well as vegan and vegetarian dishes. Thanks to this, you can be sure that even the most demanding gourmet will appreciate your choice. 

Sumptuous corporate banquet is associated with elegantly decorated tables, exquisite food and subtle music. Such an event can have a positive impact on the image of your brand, and at the same time will be well received by the invited business partners.  

Employee party - program

When preparing a program of employee events, do not limit yourself to speeches, good food and casual chat. Also, take care of the musical setting, which will be a pleasant background for the ear and create the right atmosphere. If you want to emphasize the unique nature of the party, you can hire a band that has classical music in its repertoire.

Corporate outdoor events

Many companies are not entirely convinced about outdoor corporate events. However, it is worth noting the advantages of an outdoor event. Corporate outdoor events is a great way to organize informal meetings and team integration in a pleasant outdoor atmosphere. Organizing company events outdoors does not have to be more difficult than those taking place in hotels for integration events or event centers.

You can, for example organize a company picnic in the park, garden or beach. Prepare food, drinks and outdoor games. You can rent recreational equipment such as balls, frisbees and game boards. arrange barbecue party, where employees can enjoy delicious grilled food. Prepare a variety of meat dishes, fish, vegetables and salads. You can also organize a competition for the best burger or other grilled dish. An evening at the club is also a great team building tool integration focus. Also organize an outdoor sports tournament. This not only promotes physical activity, but also builds the spirit of cooperation and healthy competition in the team. And after sports competitions, offer recreational and relaxation activities, such as yoga, Pilates, massage or meditation. This will help everyone relax and feel good.

During company events, you can also organize a fair or fair where employees will be able to sell their products, present their skills or participate in various attractions. It can also be an opportunity to work with local suppliers and support local business. Everyone will remember such a company event for a long time. 

Employee events - a few ideas

When organizing employee events, try to make the participants remember them for a long time. If you want to work on engagement, prepare integration games. This type of games will not only make the guests' time more pleasant, but also help them create lasting relationships.

As for the rest of the attractions, adapt them to the wishes of team members. This way you will show them that you really value their opinion. You can hire a DJ, a comedian or a music band that will provide great fun. Yes, guests will take pictures with their mobile phones, but a professional photographer will capture all the important moments. If you're on a budget, ask team members if any of them take photos as a hobby. In this way, you will not only save money, but also appreciate the employee's passion and skills.

Company picnics

Company picnics are a popular choice for team building eventsh, because they allow employees to spend time together outdoors in an informal atmosphere. They are a very effective form of team integration. How to organize a successful integration picnic? With the organization outdoor event remember that location is key. Choose an attractive picnic spot, such as a park, garden, beach, or recreation area. Make sure there are adequate facilities such as restrooms, barbecue areas, and seating areas.

Prepare all kinds of games and activities for the participants, such as badminton, darts, frisbee, football, basketball or board games. Bet on a variety of food and drinks that are easy to eat outdoors, such as grilled dishes, sandwiches, salads, fruit, desserts or cooling drinks. You can organize a buffet or rent food trucks that will offer employees different flavors. It is also worth suggesting to the crew beer tasting as an attraction for an unforgettable corporate event.

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The relaxation zone, where participants will be able to relax and talk, will allow them to establish deeper relationships. This is how a strong and harmonious team is created. This could be an area with loungers, hammocks, cushions, tents or even a masseur who will offer short massage sessions. And if your business is involved in charity, a picnic can be a great opportunity to raise funds or get involved in social causes. You can organize auctions, fundraisers or joint activities for a noble cause.

Company picnics between employees enjoy a very good reputation. It is definitely worth organizing them, because it is an effective team building tool.

Corporate trips - is it worth it?

Company trips is a great way to integrate the team, build bonds and motivate employees. The benefits of corporate events cannot be overestimated. What type of event to choose?

While integration company events exceptionally effective employees or teams can be rewarded. It will be an incentive trip. It can be a luxury trip to an exclusive resort, a trip abroad or a stay in a place with unique attractions, such as a spa, golf course or luxury ski resort.

During company events, you can also organize a trip for industry meetings or fairs that will allow employees to establish contacts with other professionals and stay up to date with the latest trends in their field. It is also a great opportunity to gain knowledge and inspiration. Many company trips are also devoted to team building activities. It can be a trip to a training camp, a rope park, an obstacle course, a bike trip, paintball or other activities that require cooperation and communication.

A company trip can also be an opportunity for training and professional development. Reserve a place for an industry conference, invite experts to conduct workshops or organize in-house training to help employees gain new skills and knowledge.

Organization of corporate events

Corporate integration events - how to organize them? Organizing corporate events requires proper planning and coordination. First, define the purpose of the event and determine what effects you want to achieve. Do you want to integrate your team, celebrate achievements, promote a new product or just provide entertainment? Then choose the type of event. Then determine what budget you have for organizing the event. This will affect the choice of location, attractions, catering and other elements of the event. Choose a date that will suit most employees and make sure that the location is known to all participants of integration trips. It can be a place in the company, a rented room, a hotel, a conference center or other attractive space.

If you want to arrange a unique employee party, choose the right theme that will match the purpose of the event and the preferences of the participants. It is worth choosing decorations, menus and attractions to match the theme. Also choose attractions that will be adapted to the nature of the event. It can be a music performance, a dance show, a comedian performance, karaoke, competitions, games or workshops. And also catering - it is an important element of integration trips. You can choose the buffet option, food trucks, themed dishes or hire external catering.

Before the event, invite all employees and provide them with the necessary information regarding the date, time, location, theme of the event and any other details. Use appropriate communication channels, such as e-mail, internal announcements, and intranets. Take care of all logistical aspects, such as bookings, transport, equipment, event program and coordination of activities during the event itself.

And after the event, collect feedback from participants to assess its effectiveness and find out what can be improved in the future. It is worth discussing the whole event with participants of integration events. Don't forget to thank your employees for attending the event.

Organizing a company event can be great fun, but if it is to be a large event, not at the workplace, but away, with many activities and attractions for guests, it is better to turn to specialized MICE agencies that organize company trips, training integration events , traditional company events and informal integration events.

How to organize a party – see event configurator