Organization of company picnics
in a nutshell

Organization of company picnics is a great idea for integrating employees. Employee picnic is a guarantee of great fun and unforgettable memories. Celebrating outdoors in the company of unique attractions, good food and joyful music will give employees a lot of positive emotions and help them build friendly relationships. How to organize such an event?

A company picnic is a great way to integrate

Every conscious employer is aware of the huge role of integration. Integration is a way to strengthen bonds in a team of employees, relax the atmosphere at work and effectively motivate employees to act. 

Employee integration może przybrać rozmaite formy – od wspólnych wyjść na miasto, przez warsztaty, imprezy firmowe, aż do kilkudniowych wyjazdów wypełnionych po brzegi wyjątkowymi atrakcjami. Ciekawym sposobem na integrację jest organization of picnics corporate. Fresh air, a relaxed, friendly atmosphere, the rays of the sun pleasantly warming the body, joyful music playing in the background and the smell of grilled food floating in the air - outdoor party is a guarantee of great fun and amazing experiences. How to prepare such an event?

Organization of company picnics step by step

It is worth putting in effort to organize a company picnic. A perfectly planned event can bring many benefits - both for employees and for the entire company. The comprehensive organization of a picnic requires a lot of work, time and commitment. The organizer must combine many different elements into one whole. Today's employees need more than a simple party. They want to have a great time, experience amazing adventures, feel great emotions. Each element of an outdoor event should be planned down to the smallest detail. The picnic must abound in interesting attractions that will provide the participants with the power of unforgettable impressions. How to organize a company picnic step by step?

When to organize an integration picnic?

The first stage of organization company picnic is the date selection. It is logical that the optimal time for an outdoor event is spring and summer, when the weather is at its best. Celebrating outdoors on a warm, sunny day will undoubtedly be a pleasant experience for all participants. 

When choosing a specific date, it is worth taking into account the situation in the company. It is better to avoid those dates that are considered "hot" for a given company, i.e. the time when most employees devote all their energy to working on important projects. In the hot period there is no time for corporate events. However, after the end of this period - absolutely! Organizing a company picnic at such a time will be an excellent form of reward for the hard work of the team. It will be a way to de-stress, relax the atmosphere and recharge your batteries. 

When choosing a date, it is also worth avoiding holiday dates, i.e. vacation time. The best time for a picnic is May, June and the turn of August and September.

Organization of company picnics - a perfect place for a picnic

Choosing the right place is an important stage in organizing company picnics. Some even believe that a good location is half the battle! A place for an integration event it should match the nature of the event, the number of participants and the type and number of attractions. It is important that the selected area has a gazebo, tent or other roofed place where guests can hide when a storm breaks out during the picnic or it starts to rain. 

A company picnic can take place in various places - on the premises of the company, in one of the interesting recreational places in the city, or in the garden at an interesting facility, hotel or manor. Things to consider when choosing a picnic spot include:

• distance from the company's headquarters,
• transport - whether the facility can be reached by public transport, or - if the picnic takes place outside the city - how long will it take to get to the place,
• availability of parking spaces - if participants are to arrive in their own cars,
• the budget we have
• availability of sanitary facilities,
• connection to electricity - if there is no electricity, it will be necessary to order a generator with appropriate power, fuel and hire an electrician who will connect all devices,
• surroundings of the area - an advantage will be the location near the lake, forest, mountains, etc.,
• safety – is the area fenced, how far is it from the main road, is it suitable for children (if employees' families are to attend the event).

A little something for small and big hunger - catering for a company picnic 

None integration Party can't be without food! Organization of a company picnic involves the need to find and order a catering company that will deliver meals to the event venue. If the event is to take place in a hotel or other facility that has catering facilities, the matter is a bit easier. All you need to do is arrange all the details regarding the catering for the picnic with a representative of the facility. 

A picnic is a relatively casual event. A perfect solution for such an event are snacks that can be eaten standing up - e.g. sandwiches, rolls, freshly baked rolls, cookies, sweet or savory cupcakes and others. It is a good idea to organize a barbecue with skewers, pork neck and other dishes, or a bonfire with roasted sausages. Baked meals should be served with a cold craft beer or refreshing lemonade.

An interesting variety of catering for a company picnic is a food truck - e.g. with burgers, fries, hot dogs, pizza or other fast food. You can also choose a booth with delicious, healthy sandwiches or delicious ice cream - traditional scoops, Thai ice cream or on a stick. 

Organization of company picnics - a selection of attractions

The company picnic must not lack interesting attractions that will add color to the event and provide participants with a lot of laughter and a powerful dose of positive energy. Among the excellent attractions for corporate events, we can mention:

• celebrity performances,
• live music,
• dance shows,
• inspiring workshops - e.g. cooking, dancing or regional crafts,
• contests with prizes.

The picnic can be enriched with integration games that will help employees build friendly relations and relax the atmosphere. Interesting integration games include: company Olympic Games, football tournament, dodgeball or puns.

If families with children are to attend the event, it is worth hiring an animator or organizing additional attractions for children - e.g. an inflatable playground, an art corner.

Organization of company picnics - what to remember?

When organizing a company picnic, it is worth taking an interest in the issue of insurance for employees. A good solution will be to buy liability insurance and accident insurance. In the event of a larger event, ensure the presence of paramedics.

If the event is to take place outside the city, it is worth organizing transport for the participants of the fun. 

It is a good idea to hire a photographer to document the entire event. The photos will be a great souvenir for employees. In addition, they can be used as promotional materials for the company.

The organizer of a company picnic should not forget about the musical setting of the event. Depending on your budget, you can order a DJ, music band or play songs from the player.