Employee trips - this can be a nice gesture on your part towards employees. However, you must remember that as the organizer, certain rules will apply to you. Ignorance of these regulations does not exempt from responsibility, therefore below is a short summary of the most important regulations.
Organizator imprez turystycznych
A tourist event is two or more tourist services (such as accommodation, meals, transport or attractions) combined into one. The organizer of tourist events is subject to certain rules related to reimbursement of costs in the event of problems and other rights of participants. You are responsible for its course to your employees. It would be best if you signed a contract with them for a work trip if participation is mandatory or involves costs. Therefore, it is worth making sure to book trips only with a proven tour operator.
With an entity that will provide you with the necessary conditions, rights and information at every stage of the trip. Anyone who offers company events, must adhere to these rules, but some organizers are not aware of this. For you, the most important thing should be whether you have full rights and protection in case something goes wrong. It is equally important that your employees are insured during the trip. If not, it is worth buying the appropriate insurance.
The Labor Code and employee trips
If you have a private company, you can make an appointment with employees at any time how you will account for the time spent on an employee trip. Clearer rules apply in the "budgetary sector", and if there are no other regulations in the employment contract, they will also be valid in the private sector. For example Working time and youthe obligations arising from it do not apply outside the office and the company's usual operating hours, unless you instruct the employee to participate in an employee trip on a mandatory basis.
For example:
- Employee trips are a privilege, not an obligation. Employee participation is welcome but not mandatory – then the Labor Code does not apply.
- You ask an employee to take part in the trip as a speaker or group leader - this counts as his working time. He can expect a diet or reimbursement of travel expenses.
- The tour lasts on Friday from 8:00 a.m. to 6:00 p.m. instead of a working day at the office - then the Labor Code applies and the remuneration is the same as for ordinary work duties, plus possible overtime.
- The tour runs from 4:00 PM on Friday to 12:00 PM on Sunday - if employees do not usually work at that time, they have the right not to agree to participate in such an employee trip.
It turns out that a work trip is something else than organization of conferences for companies if team-building or training. Defining what you're dealing with helps define the rights and responsibilities of each party, and this prevents misunderstandings.
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Employee trips not for everyone?
When looking through corporate event scenarios, you have probably noticed that many of them touch on topics that may be sensitive for some employees. Currently, such areas include: diet, consumption or avoidance of alcohol, beliefs about fighting, gambling or yoga. To może brzmieć dziwnie, ale w dużym zespole masz niemal gwarancję, że dla kogoś tego typu aktywności okażą się problematyczne. Twój pracownik musi wykonywać te obowiązki, które wynikają z jego umowy o pracę. Jeśli więc nie je mięsa i dba o los zwierząt, ale z zawodu przygotowuje burgery wołowe, to nie może wymawiać się względami ideologicznymi. Inaczej jest jednak na wycieczce pracowniczej. Nie możesz zmusić go, by działał wbrew sobie. Warto poinformować wcześniej pracowników choćby w zarysie o planowanym scenariuszu imprezy właśnie po to, by każdy miał czas podjąć świadomą decyzję dotyczącą wyjazdu. Wycieczki pracownicze można także planować z uwzględnieniem preferencji uczestników. Np. ankieta dotycząca diety to miły gest.
Potentially, you can also make sure that your trip bhe was comfortable regardless of his beliefs. If you don't know if all employees drink alcohol, just make sure they do menu for a banquet which includes a wide variety of soft drinks. You can order inbartending workshops where alcohol-free drinks will be served, or organize a bonfire with vegan and traditional sausages.
All difficulties related to employees' worldview can be predicted and acted upon in advance so as not to put them in an awkward situation. If you organize attractions for corporate events, e.g. workshops at a shooting range, you can offer the group a choice and at the same time give them the opportunity to participate in yoga workshops. As you can see, organizing an employee trip is not only a pleasure related to planning, but also certain responsibilities. Contact Dwór Korona Karkonoszy if you need additional advice regarding your planned company trip. Check ours Event Calculatorif you want to find out about the available opportunities and adapt them to the nature of your crew.
How to organize a party – see event configurator