How to organize the event of the year or even the decade?

Some company events are forgotten by all employees after just a few days. How to organize a corporate event that will be talked about in the company's corridors for many years to come? It turns out that the secret also lies in what will happen before and after the event. 

Effective event organization

Many people ask themselves how to organize an attractive and effective event? After all, each event is not the same. How to start organizing an event? To organize a good event, you need to make several key decisions. Preparing an event requires taking into account various aspects - so prepare an event plan. Here are 10 steps to a good event.

• Statement of Purpose: Why are you organizing this event? What goals do you want to achieve? This will help you determine what actions you will need to take.

• Event budget: determine how much money you are willing to spend on organizing the event. This will help you determine the scope of activities and make financial decisions.

• Choosing a date and location: when and where to organize the event? choose a date that will be convenient for participants. Choose the right one location for a corporate event, taking into account the number of participants and availability object and comfort.

• Organizational team: Hire or organize a team of people to help you plan and execute the event. Divide duties and responsibilities. If you do not have employees who can take care of it, an event agency will help you organize the event efficiently. 

• Event concept design: determine what the main elements of the event will be, such as agenda, speakers, attractions, catering, decorations, etc.

Event planning

• Catering: Decide whether you will offer food and beverages at the event and arrange catering according to the needs of participants.
• Nagłośnienie i technika: zapewnij odpowiednie nagłośnienie, projektory, ekrany i inne techniczne urządzenia, które mogą być potrzebne podczas imprezy firmowej.
• Program and schedule: develop a detailed event program, including a schedule of presentations, discussions, breaks and other activities.
• Registration and promotion: organize the registration process of participants, for example via the event website, mobile application or online forms. Also, start promoting the event using social media, email marketing, posters and other communication channels.
• Quality Control: Before the event begins, perform a quality control check to ensure everything is running smoothly.

Organizing an event is a process that requires taking into account many details. It is important to be flexible and ready to adapt to changes and surprises during planning and implementation. Good planning and careful preparation will help you organize an effective business event.

Corporate event goals

The goals of a corporate event can be very different. They depend on the needs of a specific company and the organization's strategy. Mostly it's about building relationship. company events they are often used to strengthen bonds between employees, customers, business partners and other company stakeholders. They can also be used to motivate employees through rewards, recognizing achievements and building team spirit. They encourage creative thinking and generating new ideas. They are also often a platform for transferring knowledge, skills and training to employees.

Important company events

Corporate events are often organized to celebrate anniversaries, anniversaries, achievements and important moments in the company's history.

It is also an opportunity to celebrate together Christmas Eve if carnival.

At the same time, events of this type can help establish new business contacts.

Eventy pozwalają też na promowanie marki i budowanie jej pozytywnego wizerunku wśród uczestników. Imprezy firmowe mogą służyć jako narzędzie do zwiększenia sprzedaży produktów lub usług firmy poprzez prezentacje, oferty specjalne lub kampanie promocyjne. Mogą być doskonałą okazją do prezentacji nowych produktów lub usług przed klientami lub partnerami biznesowymi. Posłużą także do zbierania opinii klientów, partnerów biznesowych lub pracowników na temat produktów, usług lub strategii firmy.

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Attractions for participants of corporate events

The secret of this how to organize an event, is not hidden in itself place and during a company meeting. It is equally important tension built up even a few months before event. Scenario, menu whether you and your team can choose the place in a competition or by voting long before the meeting. For example in Dwór Korona Karkonosze it is above 200 dishes to choose from – this fact alone calls for organizing a plebiscite for the dish among employees.  

Advantages of corporate events

You can encourage your team to choose event attractionsthat appeal to them the most. Events such as: craft beer tastings if corporate sports games. Then you can think together about the beers you want to try or the sports you are interested in.

As you can see, in this way the future event will become the basis for numerous smaller events in the months preceding the event. You can even subtly lead the team to the idea that they would benefit from working together party away. They will start wondering how to organize a company event if you first conduct, for example, training on how to do it group integration this is the best way to achieve common goals.

How to organize an event with employees? 

If the event is already planned, there's still a lot you can do to make sure your team actually has fun. One of the exercises on company workshops it's about getting this in the beginning participants by consensus chose the rules that will apply. This makes them more willing to stick to them later, but it is also an element in itself integration and warm-up before the actual event. Lesson plan budujących zespół ma znaczenie, więc najlepiej, jeśli skorzystasz z fachowej pomocy podczas organizacji takiego eventu. Na przykład Dwór Korona Karkonoszy, firma eventowa z wieloletnim doświadczeniem, proponuje aż 113 scenariuszy imprez firmowych i opiekę doświadczonych event managerów.

Business event

It is also important to clearly separate "business" time from private time, as well as work and rest time. Conferences and conferences work very well banquets with the official part, after which the participants can only have fun. Otherwise, it will be difficult to rest, but the team will not be able to focus on company speeches or awards while still thinking about the evening theme party or a table groaning with food. If you are wondering how to organize an unusual event, you will find additional, interesting ones at this link ways to integrate for companies.

Types of corporate events

There are many different types of events that can be organized for different purposes and for different groups of participants. To achieve the intended goals and create a successful event, it is worth adapting the type of corporate event to the intended goal, target group and budget. 

For example conferences are business events during which experts present their ideas, skills and knowledge. The purpose of a conference is usually to educate and exchange information. Seminars are more interactive than conferences - they focus on a specific field of knowledge and often include discussions, workshops and presentations. Trade fairs, in turn, are commercial events at which exhibitors present their products or services to potential customers and business partners. Corporate events such as banquets, parties, internal integration training are events organized by companies for their employees or clients. They often take the form of cultural, educational, sports or entertainment events. AND anniversary event A corporate party is, of course, intended to celebrate an important company anniversary.

Charitable or social events are also becoming more and more common in the MICE industry. Auctions, charity runs, and work for those in need are relatively new forms of events in Poland, used to promote a company. 

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How to organize an unforgettable event?  

Did you organize an amazing event? Let this not be the end of the fun! Often the organizational effort is so great that after the event, the organizers "let go", focusing on returning to everyday duties. today though what happens after the event may be just as important. How often has it happened that right after the party, full of positive emotions, you wanted to find photos, tag new friends, visit the websites and profiles of people you met...? But when you can't find any of these things online, you give up and soon forget about the party. To prevent this from happening, take care of the following:

• Even at a party, near the photo booth or in another visible place post a company hashtag or information about the social profiles of the event. 
• Don't let your team wait during or shortly after the event will start to mark guests, places and companies in corporate social profiles. It will be easier for everyone to find each other later, and you can count on a mention in the rematch. 
• Create quickly easily accessible online photo album. It is important that they can be downloaded, shared and tagged. This is free advertising for you. 
• Share more official photos publicly; you can send a link to the others along with a nice message. 
• If you like and comment on photos of others from the party, you will start building relationships that can last for years. 

Organization of a company event

Thanks to these simple steps, souvenir photos or videos from the event will create nice memories. And this is just the beginning, because you can also create a party playlist available to selected people or a closed group where you can exchange more private memories or photos. More and more often, people who have their own websites, popular social profiles or YouTube channels attend such meetings. Make sure you have a place where everyone can advertise, and it will be easy for guests to reach each other after the meeting and they will be able to exchange their impressions for a long time. parties.

Is it worth organizing a company event?

What is an event? It is an event with a specific purpose and unusual character. The decision to organize an event depends on many factors and must be well thought out. It is an investment in the development of the company, an element of promotional and employer branding activities.

Why organize a business event? The purpose of corporate events may be specific business goals, such as increasing sales, promoting the brand, building relationships with customers, celebrating an anniversary, or motivating employees, then organizing an event is absolutely justified. Consider who will attend the event. Is this a group that will benefit from such an event? Is this a group that is important to your company? Make sure that the organization of the event is consistent with the overall company strategy and fits into long-term goals.

However, make sure that you have the financial resources available to organize the event. Office party can be expensive, so it is important to carefully estimate the costs and determine whether they are acceptable in the context of the planned profit or benefit. Organizing an event requires careful planning, coordination and preparation. Make sure you are up for the task or hire a professional company to organize events, if necessary.

Determine how you will measure the success of the event. Will it be the number of participants, profit, level of involvement or other values? Think about how other events or competition may influence the success of your event. Be prepared for surprises and risks. Sometimes, despite the best plans, unexpected problems can arise.

The final decision to organize an event must be based on specific analysis and planning. If you carefully consider the goals, budget, target group and all other important factors, organizing an event will certainly bring many benefits to your company.

How to organize a party – see event configurator