A corporate event – organizing it can be both an exciting and stressful experience. Regardless of whether you are planning a jubilee, St. Andrew's Day, Shrovetide, or an award ceremony, you certainly want the party to remain in the memory of your guests for a long time. Check how to organize a unique event!
What will you learn from the article?
W artykule dokładnie wyjaśnimy, czym właściwie jest impreza firmowa, jakie są rodzaje imprez firmowych i co można z ich pomocą osiągnąć. Pokażemy także, jak przygotować udane wydarzenie dla Twojej firmy i na co zwrócić uwagę przy jego organizacji. Nie zabraknie również przykładów ciekawych atrakcji eventowych oraz propozycji atrakcyjnych miejsc na firmową imprezę.
Contents:
- Where to organize a corporate event?
- Are corporate events in the mountains a good idea?
- Why organize corporate events?
- When to organize a corporate event?
- How to dress for a corporate event?
- Should you involve employees in organizing a company event?
- Jakie atrakcje na imprezy firmowe się sprawdzają?
- Organization of corporate events in a nutshell
- Team building games and activities for a company event
- How are the best corporate events created?
- Outdoor party vs party in a club – what to choose?
- Team building – an element of a corporate event worth remembering!
Corporate event – definition
A corporate event is an event organized by a company for its employees, customers, business partners or other stakeholders. The main goals of company events are: celebrating achievements, building positive relationships in the team, promoting the brand or simply integrating people associated with the company.
How to choose a corporate event theme?
Before you start looking for a theme, be clear about what kind of event you are going to host. Do you want to throw a party after hours or maybe on a day off? Are you planning a formal or informal party? you are preparing sport tournament for employees, a dance evening, or maybe an elegant one corporate banquet? Or maybe you want to organize a charity ball that will unite all your colleagues in a good cause?
Once you've chosen a theme, brainstorm with your teammates to determine what to do together. If you want everyone to have fun, adjust the program of the company event to the personality and preferences of co-workers. Get to know their interests and the latest trends. Come up with a theme that most employees will like. Indicate that the party is open and everyone can come with an accompanying person.
What is the difference between an event and a corporate event?
The terms "event" and "corporate event" are often used interchangeably, but there is a subtle difference between them.
Event: termin ten odnosi się do wszelkiego rodzaju wydarzeń, które są organizowane w określonym celu. Event może obejmować różnorodne wydarzenia, takie jak konferencje, targi, koncerty, festiwale czy nawet imprezy firmowe. Jest to ogólne pojęcie, obejmujące szeroką gamę wydarzeń, które mogą mieć różny charakter.
Company party this is a specific type of event, which is organized by a company for its employees or clients to celebrate an important occasion, reward achievements, build relationships or simply integrate the team. A corporate event can take various forms, such as banquets, picnics or recreational outings. A characteristic feature of a corporate event is that it is organized with the employees or clients of a given company in mind and is often related to the company's business goals or organizational culture.
To summarize, the term "event" is a general term that refers to all types of events, while "corporate event" is a specific type of event organized by a company for its employees or customers in order to achieve specific business or social goals.
Where to organize a corporate event?
Where for an integration trip? If you want your event to be a great success, look for an atmospheric place. Make sure that the chosen venue will comfortably accommodate all participants, but at the same time it will not turn out to be too large. A room that is too small can make you feel claustrophobic and make you leave the event faster. On the other hand, too large a room causes some awkwardness and discourages interaction.
Before you make your final decision, see the premises and talk to the owner or manager. Read it carefully contract for the organization of the event before signing it. Pay particular attention to what is written in small print. Check what reviews a given place has on the internet. If you are sure you want to book them, do not hesitate. Reserve the day and time immediately so that no one will beat you.
Are corporate events in the mountains a good idea?
Corporate event - location matters, that's why company trip to the mountains is considered extremely attractive. The mountains offer beautiful scenery, the opportunity to organize a variety of outdoor activities and the opportunity to strengthen relationships between team members. In recent years, they have become the undisputed leader of the Polish mountains Karkonosze, captivating individual and corporate tourists with its charm, and encouraging with its excellent gastronomic and hotel infrastructure.
Finding the right location in the mountains is crucial. It can be a resort mountain hotel, country house or other facility that offers accommodation and event space. For example, near Karpacz, the mountain capital of Poland, we will find Dwór Korona Karkonoszy, an event agency with its own facility for corporate events, offering over 100 scenarios for corporate events.
What to do during employee party in the mountains? Organizing a company event in the mountains, include various activities related to the environmentsuch as hiking on trails, skiing, mountain biking, etc. It is also worth organizing joint dinners or outdoor barbecues. Corporate events in the mountains They will definitely integrate the team, will ensure relaxation and provide unforgettable experiences. However, it is worth remembering about proper preparation and coordination so that everything runs smoothly and safely.
Why organize corporate events?
Sometimes managers ask themselves: why organize corporate events? After all, this means costs. However, experience shows that this is true cost of a corporate event it's an investment. Into what? In a team, and therefore in a company. Company events are an excellent opportunity to build bonds between employees. Joint events outside the workplace allow you to get to know each other better, increase trust and improve team relationships.
Well-organized company events can be a reward for employees for their effort and commitment to work. They are also a signal that the company cares about its employees, which may motivate them to perform their duties better. Corporate events can also be a platform to promote the company's values and organizational culture. Through thematic events, presentations, competitions and other activities, you can strengthen employees' sense of belonging and identification with the company.
What is the cost of a corporate event?
The cost of a corporate event can vary significantly depending on many factors such as location, number of participants, type of event, menu, entertainment, decorations, etc. The price of renting a venue can be a significant factor. Locating in a large city may be more expensive than in a smaller town. It is also obvious that the larger the number of guests, the higher the cost of food, drinks and space. Also the choice of food and drinks will have an impact on costs. A luxurious menu will be more expensive than simple catering. Another cost-generating element is the rental of a music band, DJ or a bellwether. In addition, transport and possible accommodation.
The final cost of a corporate event will depend on these factors and the budget they have organizers. It is recommended to plan your costs carefully to avoid unexpected expenses and organize a successful event.
Successful corporate events can contribute to building a positive company image both among employees and the external community. This can help attract new employees and promote your employer brand. They are also an excellent opportunity to establish new business contacts and build relationships with clients, business partners and other industry representatives.
To sum up, organizing corporate events can bring many benefits, including improving the atmosphere at work, motivating employees, building relationships and strengthening the company's image. Therefore, it is worth investing time and resources in these types of events.
When to organize a corporate event?
When to organize a company trip? Date of organization of the company event It depends on many factors, such as industry, event purpose, budget, employee preferences and seat availability. When organizing integration trip it is worth taking into account a lot of time - it is best to plan a corporate event in advance. This gives you time to thoroughly prepare and find the right place.
Try to avoid dates when the company is busiest so as not to burden employees with additional stress. Consider several different dates to accommodate space availability and employee needs. The time of year may influence the type of event and place. Summer events can be organized outdoors, while winter events require a suitable place, rather indoors.
Also, make sure the date you choose doesn't conflict with the holiday season or other major industry events. Avoid dates that conflict with holidays or major cultural events. Consult with employees or organize a survey to determine the timing that works best for them. Check the availability of the places you are considering. Popular venues tend to book well in advance, so act fast.
How to dress for a corporate event?
Corporate integration events have their own rules. Therefore, clothing for a team-building event is also subject to certain restrictions. It requires taking into account several factors, such as the type of event, dress codecompany culture and expectations of the organisers.
So what corporate party outfit will be suitable? Stylization first of all, it should be adapted to the type of corporate event. After all, we will wear one thing for a company sports Olympics, and another for a theme evening in the style of the 1920s. conference, and another for a weekend in the mountains spent on integration outdoor games.
If you're not sure how to dress, the best way is to ask the organizers or look at the invitation to find out if there is a dress code. Often, an invitation to a corporate event specifies this issue. We will then find out whether the organizers of the corporate event expect formal attire, business casual or a more casual look?
Do you need the support of an experienced organizer of corporate events?
It is also worth remembering one thing - a company event is, after all, a business meeting. So avoid clothes that are too loose or short, even at more informal events. Also, bold, provocative or too eccentric styles may be inappropriate for corporate events. It is better to choose elegance and moderation. Often the color of the outfit is important. For example, at some corporate events organized by a company with a specific logo color, it is worth wearing clothes in these colors. However, avoid excessively emphasizing the company logo on clothes. It is also worth paying attention to what sector the company works in, because clothing may vary depending on the industry.
Should you involve employees in organizing a company event?
Remember that you don't have to do everything yourself. Gather a group of like-minded people to whom you can delegate some tasks. Make sure that your co-workers will not only enjoy the responsibilities entrusted to them, but will also perform them well.
Remember that you don't have to do everything alone. Gather a group of like-minded people to whom you can delegate some tasks. Make sure your co-workers not only enjoy their responsibilities, but also perform them well. Make sure that a well-liked employee takes care of the guest list, and an artistically talented employee prepares the decorations. In turn, the office gourmet can choose drinks and dishes for a corporate event. Ask him to prepare a nice mix of alcoholic and non-alcoholic drinks. This way everyone will have fun. You can even hire a bartender to show off his skills and prepare original drinks. Or arrange beer tasting crafts - this type of attraction at a company event always works.
If you have a larger budget, you can order catering. A qualified and experienced team will help determine which dishes and drinks fit into the atmosphere of the party. Try to keep the menu varied. Make sure it includes both traditional meat dishes and their vegetarian counterparts.
Jakie atrakcje na imprezy firmowe się sprawdzają?
most popular attractions at corporate events depend on the nature of the event, the goals of the organizers and the preferences of the participants. When organizing a corporate event, it is always worth taking into account the specificity of the employee group. The choice of event attractions should be adapted to the nature of the event and the goals we want to achieve.
If we are organizing an event for contractors, the best option will be an elegant company ball with performances by celebrities or artists. You can also invite famous speakers who will present topics related to the industry or personal development. At company events, you can present the latest technologies, products and solutions from the industry. Concerts or musical performances by famous bands or artists are also a common attraction at corporate events. Similarly, artistic performances - illusionists, dancers and acrobats, which provide entertainment and unforgettable experiences.
Why is it worth building a Goldberg Machine?
if our company trip ma charakter integracyjny, niezastąpione będą różnego rodzaju gry i zabawy team buildingowe, na przykład Goldberg machine. Building a Goldberg machine teaches cooperation, communication, logical thinking and creativity. And at the same time, participants have great fun building a machine that is supposed to actually work.
Also different kinds of games and team games, contests and puzzles are a great way to integrate participants. You can organize play areas with board games, game consoles, billiards or darts can provide entertainment. Or very popular nowadays cooking workshops, allowing not only to gain new skills, but also to taste the products, bring employees closer together. On the other hand workshops and professional or personal development sessions conducted by subject matter experts can help employees improve their skills, especially the so-called soft skills.
Organization of corporate events in a nutshell
Organizing team-building events for companies does not seem difficult at first glance. How to organize a company event? Efficiently! Is it really that simple? Not always, but definitely very necessary. Organization of corporate events is an important element of building relationships in the workplace, team integration and promotion of corporate culture. So whether you're planning a get-together for a small team or a large corporate event, there are a few key steps to planning a successful corporate event.
Define the purpose of the corporate event
Before you start organizing an event, think about what the main purpose of the event is. Do you want to celebrate the achievements of the company, integrate the team, offer training or a lecture? A clearly defined goal will help in further planning.
Define the budget of the company event
Determine how much money you can spend on a corporate event. The budget includes the rental of the place, catering, decor, attractions and other costs related to the organization of the event.
Are you looking for a place for a corporate event?
Select the date and location of the corporate event
Choose a convenient date and location that meets the needs of the event. Make sure the venue is big enough and has the necessary amenities. A hotel for a business trip should be comfortable.
Plan the agenda and program of the event
Make a schedule for the event, specifying start times, end times, and highlights of the agenda. If you are planning presentations or lectures, contact the speakers and book the necessary equipment.
Choose catering for a corporate event
Decide what kind of meals or snacks will be served at the party. Make sure participants' different food preferences and food allergies are accounted for.
Event decorations and branding
Decide how you want to decorate the event venue and what company branding elements will be used. This can include banners, flags, company logo T-shirts, etc.
Registration management
If you're planning a larger event, set up an online or offline registration system to keep track of attendees and make it easier to get into the event.
Rozrywka i atrakcje na company event
If possible, add entertainment or activities to help bring participants together. These can be games, competitions, artistic presentations or shows. What games at a corporate event will work best? It depends largely on the specifics of the team.
Event communication and promotion
Prepare invitations or announcements about the event and take care of their distribution among employees. You can also use social media and the company website for promotion.
Event monitoring and evaluation
After the event, collect feedback from attendees and think about what could be improved for the future. This will help you organize your next successful corporate events.
Organization corporate events can help build a positive atmosphere in the workplace and strengthen the bonds between employees. It's important to align your planning with your company's needs and goals, and make sure attendees feel welcome and involved in the event. If you feel that organizing a company event is too difficult a task, turn to a professional organizer of corporate events.
Team building games and activities for a company event
Popular integration games they have a low barrier to entry, which means anyone can participate. Participants do not have to demonstrate excellent physical skills or outstanding creativity to win. Ideas for company integration events? There are plenty of them. Event companies, dealing with the organization of employee events on a daily basis, offer many different game scenarios and team building games.
Które integration games zaangażują uczestników imprezy?
Treasure hunters game will spice up any corporate event. Divide employees into teams and encourage healthy competition. Each team will have to work together to win. So create teams with representatives from different departments. To increase the involvement of colleagues, prepare an attractive prize for the winning team.
If you want to show employees that you appreciate original ideas, bet on detective game. The proposed game is full of surprises, secrets and sudden twists. Craft an engaging storyline and cast employees in different roles - one will be the murderer! The main character cannot unmask himself until the end of the evening. It should cleverly dispel the doubts of the other participants of the corporate event. Remember that your creativity translates into employee engagement. The detective game will improve the efficiency of cooperation and communication in the team.
How they are created the best corporate events?
It is worth starting planning a corporate event by specifying its purpose. Themed parties are perfect for corporate integration. That's often the best corporate events according to employees. They not only stimulate creativity, but also provide great entertainment. They also allow you to play different roles, which is useful in your professional work.
What themes to propose for a themed corporate event? A Hawaiian-themed corporate event? Or maybe Hollywood style corporate eventan elegant corporate event? For such an event, with a red carpet, cameras and dummy Oscars, employees or guests can come dressed like movie stars. Too theme party typu wieczór w kasynie, z grami karcianymi, ruletką i krupierami to okazja do włożenia eleganckich strojów.
It is also worth recommending a cowboy company party or a pirate adventure. Many employees would certainly like to become superheroes or go on a space journey with decorations depicting galaxies, alien creatures and future technology.
No matter what topic you choose, remember to adapt it to the culture of the company and the preferences of the participants. Decorations, costumes, music and games should harmonize with the chosen theme of the corporate event, creating an unforgettable atmosphere.
Remember that an entertainment program can take any shape and size. Get the party started with a contest or fun. A little friendly competition will liven up any party in no time. To give the party a special atmosphere, invite a music band, dance group or cabaret artists. Depending on the theme, you can even hire an animator who will prepare a handful of attractions for the participants.
When planning a party, you can ask your co-workers what they would like to include. Make sure that most, if not all, of your team members participate, at least to a small extent, in the planning. In this way, you will arouse in them greater involvement and a sense of pride in the organized event.
Ask colleagues what ideas and guidelines they have for organizing a corporate event. You can ask them for help in preparing the perfect one menutheme, decorations or attractions. List all suggestions and choose the best one. Make sure they align with your goals, budget, and company values and culture.
Examples of corporate events
Corporate events can take different forms and have different goals. Here are some types of corporate events:
Banquet or gala. It is an elegant event during which employees, customers, business partners and other guests can celebrate the company's achievements, reward outstanding employees or colleagues and build business relationships.
Where to organize a corporate event?
Product or service launch. It is an event during which a company presents a new product or service to its customers, media and other stakeholders. This is an excellent opportunity to promote your brand and gain attention in the market.
Integration Party. A relaxing event organized for employees to build team bonds, improve the atmosphere in the workplace and reward them for their effort and commitment.
Outdoor party vs party in a club – what to choose?
When deciding to organize an informal corporate event, the company owner or team manager faces a dilemma - whether it is better to organize an outdoor event, such as an outdoor scenario game that perfectly integrates participants and provides an unforgettable experience, or opt for a more traditional form of entertainment and move the party to a club where employees can party until dawn.
The choice of venue depends on many factors, such as the team's preferences, budget, as well as the nature of the company and the purpose of the event. An outdoor event gives you more freedom and the opportunity to enjoy various outdoor attractions, while an event in a club or hall ensures a high level of service, comfort and safety, regardless of the weather. It's best to have a choice and go where it is possible to combine both options :)
Charity event. A company may organize a charity event to raise funds to support non-profit organizations or social activities. It is also a way to build a positive image of the company in the community.
Conference or training. It is an educational event that can be organized for employees, customers or other stakeholders to share knowledge, experiences and best practices in a given field.
Theme party. An event with a specific theme, such as Hawaiian, carnival night or retro party, that provides fun and relaxation for participants.
Think about organizing 1920s corporate party.70s, 80s, or 90s. Ask your co-workers to choose costumes that relate to that decade. Encourage them to play together and be creative. You can even hold a competition for the best costume. To introduce employees to the right atmosphere, prepare stylish invitations and decorations.
Team building – an element of a corporate event worth remembering!
Team building is an extremely important element of a corporate event because it can help integrate employees, improve team cooperation and strengthen relationships between employees. It gives employees the opportunity to get to know each other better, build trust and mutual understanding. By participating in various activities together, employees can establish bonds, which contributes to better functioning of the team.
During various team building tasks and challenges, employees must communicate effectively with each other to achieve common goals. This, in turn, can help improve communication in the workplace and reduce misunderstandings. Team building it can also help develop team skills such as collaboration, creative thinking, problem solving and group decision-making. These skills are crucial for the effective functioning of a team in the workplace.
Employees who participate in successful team building events tend to be more motivated and engaged at work. Experiencing positive experiences together can boost morale among employees and help increase their engagement. Especially since a corporate event with team building elements can be an excellent opportunity to break the routine of everyday work and provide employees with a break from professional duties. This helps reduce stress and improve overall well-being.
Summary
It is important that a corporate event is well planned and tailored to the goals and preferences of the company and participants. Regardless of its form, a corporate event can be an important tool supporting the development of the company. It is worth remembering that a corporate event can bring much more benefits for the company and satisfaction for participants when it is creative and involves the participants.
How to organize a party – see event configurator
Frequently Asked Questions
Corporate events Wrocław and the surrounding area?
Where for corporate events - Lower Silesia is perfect. Wrocław and its surroundings offer many interesting places and locations for organizing corporate events. There are numerous premises for corporate events, where every idea for a corporate event can be implemented. When it comes to Wrocław and the surrounding area, a company event for employees can take place in one of the hotels in the center of Wrocław, ideal for conferences, business meetings and elegant banquets. Organization of corporate events at the hotel is a convenient option. Restaurants and cafes in Wrocław's Old Town can be a great place to organize more intimate corporate events, such as dinners or integration meetings. In addition, numerous gardens allow for company meetings in the open air, although you can also go outside Wrocław, for example in the nearby Karkonosze Mountains. The vicinity of Wrocław is extremely rich in natural and historical attractions, so organizing trips around the area can be an interesting idea for a company event. Karpacz is currently the most visited region in Poland. An interesting event and conference facility can be found in Sosnówka near Karpacz - Dwór Korona Karkonoszy offers as many as 113 scenarios of all types of corporate events.
What do corporate events look like?
Corporate events vary in nature, purpose and form, but generally speaking, they are events organized by a company or enterprise for its employees, customers, business partners or other stakeholders. Here are some examples of corporate events: business meetings and conferences; integration outings such as picnics, bicycle trips, ski trips or trips to an amusement park; Christmas parties; integration meetings - team games and competitions or personal development workshops; charity events - concerts, auctions; events for clients - banquets, product presentations or joint outings for lunch; training and workshops; theme parties - in the style of the 80s, 20s, casino or Hollywood; sports events. All integration events for companies are intended to help build a positive atmosphere in the workplace, integrate the team and strengthen relations with clients or business partners.
Where for an integration party?
Organizing a company integration requires thinking over several issues - the date of the meeting, attractions for the company event and, above all, the location. So where to organize corporate integration? Preferably off-site. Why? For a corporate event, the key factor influencing the success of the event is the venue. It should be adapted to the nature of the event, the number of participants and the goals we want to achieve. A corporate integration trip is more attractive in the eyes of employees than an integration meeting at the workplace or even an integration trip to a nearby pizzeria or pub. Though of course it's also more expensive. However, organizing company events is part of employer branding activities, so the cost of a company event should not be the most important thing. A company event away simply "works" better than one organized at the company's headquarters. So where to take employees as part of team building activities? You can rent: a hotel, a conference center or a banquet hall, a restaurant, an event space, a nightclub or a bar, a park, beaches, a vineyard or a garden in the mountains (for example, Dwór Korona Karkonoszy in Sosnówka near Karpacz has a spacious Center for Outdoor Events), a cultural center or a museum or a sports stadium. When choosing a location, it is also worth considering accessibility, budget, logistical needs and participants' preferences.
Attractions for corporate events?
Corporate event with attractions? Necessarily! Attractions for corporate events can significantly enrich the experience of participants and help to integrate the team and provide entertainment. Here are some ideas for attractions that can be included when organizing a corporate event: invite well-known speakers or industry personalities to deliver inspiring talks or lectures related to the theme of the event. Organize a concert or musical performance that will provide entertainment and allow guests to dance and have fun. Hire entertainers such as an illusionist, dancers, acrobats or clowns for an unforgettable experience. Create an entertainment zone with board games, game consoles, billiards, darts or karaoke where guests can have fun and compete. Organize cooking workshops or food or craft beer tastings where guests can learn how to cook or try different flavors. Playing in an escape room is also a great way to integrate the team. Outdoor corporate events can be spiced up with fireworks or light shows. Organize sports tournaments such as soccer, beach volleyball, or darts to allow employees to compete in a healthy way. Paintball is the perfect solution for teams that like adrenaline challenges. Organize all kinds of team games and competitions to help bring participants together, such as quizzes, puzzles, and talent contests. As you can see, there is no shortage of inspiration for an unforgettable corporate event. So what to choose? It is worth asking employees about their suggestions and ideas for attractions to make the event satisfying for everyone. One thing is certain – the event should not lack attractions.