Definition

The integration meeting plan is a detailed document describing the individual stages, goals and activities planned during the employee integration event. This plan includes a schedule of activities, expected activities, location, topic and all relevant information that helps organize a successful team-building meeting.

What to include in the integration meeting plan?

Greeting and registration: specifying the start and end time of the meeting. Organization of the participant registration process.

Presentation of the meeting goals: a short presentation of the organizers' goals and expectations.

Starting surprise: a short activity to break the ice and create a positive atmosphere.

Team building and team-building activities: detailed schedule of games, tasks and team challenges.

Workshops and training: a plan of educational sessions or workshops developing employees' soft skills.

Breaks and talking time: specifying time for breaks and informal conversations between participants.

Presentations and group discussions: schedule of presentations, discussions or group sessions.

Meals and coffee breaks: plan for organizing meals, coffee breaks and snacks.

Entertainment and attractions: identification of planned entertainment events, such as musical performances, competitions or other attractions.

Thanks and summary: time to thank the participants and briefly summarize the meeting.

End of meeting: information about possible next steps or future meetings. Official end of the meeting.

Summary

The integration meeting plan should be adapted to the nature of the meeting, participants' preferences and organizational goals. It is a tool that helps in the effective coordination and implementation of all elements of an integration meeting, while ensuring the smooth course of the event.